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A lot of people find it not worth writing cover letters because employers don’t read them anyway.
Of course, some of them does not. However, the main problem is something else. There aren’t many people who can write a cover letter that will make the recruiter pick up the phone and dial the candidate’s number immediately.
How to create such a document?
In this article you will find:
- an explanation of what a cover letter is and why it is written
- tips on how to write a cover letter interesting for the employer
- a sample of a classic cover letter for work.
Do you want to write a cover letter? Use our wizard, where you will find professional templates to complete and practical tips. Create a cover letter in 5 minutes here .
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1. What is a cover letter?
A cover letter is a document in which the person submitting it explains why they are applying for a position, promotion or raise . Most often, a cover letter is submitted to work as one of the application documents (next to the curriculum vitae).
A cover letter, unlike a job application, is submitted in response to an advertisement ( i.e. when the employer is recruiting).
Is sending a cover letter obligatory? Not always – not every employer requires it. However, it is definitely worth doing – this way you will show the employer that you really care about the position and do not send out identical application documents to many companies.
You also want to create an effective CV professional? Check out the guide: How to write a CV for work
Want to write a cover letter? Use our wizard, where you will find professional templates to complete and practical tips. Create a cover letter in 5 minutes here .
See other templates, create a cover letter and download the PDF document here .
2. How do I write an effective cover letter?
A cover letter, like any formal document, must have a specific structure. What elements should it contain?
How to write a cover letter – the most important elements
- current date and place
- name and contact details of the candidate
- employer’s details
- salutation
- introduction containing information for which position Applicant is applying
- a briefing explaining why the candidate is an ideal candidate for the position
- ending, making sure you are ready to meet in person
- courtesy and signature at the bottom of the cover letter (handwritten if the cover letter is sent by post or as a scan)
However, proper structure is not enough. When writing a cover letter, you should first of all take care of its content. This is how you will distinguish yourself from other candidates.
Cover letter – how to write it to attract the employer?
- Address the letter of motivation to a specific person.
Employers do not like to receive “universal” cover letters that were created for the needs of many recruitments. In your cover letter, show that you have consciously selected a job offer. When addressing the letter, enter a specific recipient – e.g. a department manager or HR manager.
- Match the motivation letter to the job offer.
As MiT advisers emphasize, a cover letter should be tailored to a specific position and company. This is a key rule when creating application documents. In your cover letter, show that you meet most (or all) of the job requirements. It is also worth referring to the company’s values and goals and showing that you fully share them.
- In your information letter, focus on this what benefits you will bring to your employer.
Experts from the MyComputerCareer.edu educational website suggest that in your cover letter, focus on the benefits you can bring to your employer. You can, for example, describe how you will improve a process or increase sales. Show why you should be hired! This way you will stand out among candidates who describe only their competences and experience and are unable to put themselves in the role of an employer.
- In be specific and detailed on your cover letter.
In your cover letter it makes no sense to say that “you are resistant to stress” or that you are “ambitious”. Employers expect details. Give examples of specific situations where you have used your skills and experience. Show how your competences will translate into everyday duties. Explain why this position is important to you. It is also worth showing off specific successes and numbers (e.g. I reduced the company’s costs by 15%).
- In your cover letter, do not copy your CV .
A good cover letter is not a copy of your CV. In the curriculum vitae, the candidate only lists his skills, experience, achievements or acquired knowledge. A cover letter should build on this information and broaden it at the same time. This document is also a great opportunity to show your human face.
- Use the correct salutation in your cover letter.
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Also make sure that you include the correct salutation for your cover letter. This way you show respect to the recipient. Match the title of the recipient (e.g. Madam, Sir or Ladies and Gentlemen).
- Make sure you have your cover letter it wasn’t too long.
Keep your cover letter short and concise. It makes no sense to write a multi-page document – employers do not have time for this type of document. The cover letter should fit on 1 A4 page.
- Please check your contact details.
Before sending your cover letter, please make sure that you have provided correct personal and contact information. Also, be sure to avoid private email addresses. In business matters, you should use an e-mail containing only your full name.
Also, be sure to double-check the document for other typos or spelling errors. This type of mishap can discourage your employer from finding that you are not doing your job.
The appearance of your cover letter is also very important. Make it clear, legible and aesthetic. You can easily prepare such a document in the cover letter wizard (see examples below) .
Cascade
Cubic
It is best to send a ready-made cover letter in PDF. This way you will be sure that the document will be displayed correctly by the employer.
Are you just starting your professional career? Check out our guide: Cover letter with no experience
3. How to write a classic cover letter – template
You already know what the structure and content of a cover letter should be. But how do you put these tips into practice? Below you will see an example of an effective cover letter.
How to write a cover letter – template
Warsaw, 01/06/2021
Jan Tomczyk
Number phone number
E-mail address
Marta Nowak
HR manager
Company name
Company address
Madam,
It is with great pleasure applying for the position a marketing specialist in your company.
Why do I think I am perfect for this position?
I am a candidate who is primarily driven by results. In my current company , I was able to increase my Instagram sales by 35%, while maintaining the previous advertising budget. I am sure that in your company I will manage to achieve similar and even better results .
I am a committed person and it is very easy to establish friendly relations with clients . For this reason, in my current company I was the guardian of key partners . I believe that I will be able to acquire new, strategic clients for you, who will allow the company to quickly jump to an even higher level.
I also have a very good contact with colleagues and subordinates. In my career so far, I managed a 5-person team , obtaining very good results (including acquiring the most important client). In the future, I would like to build my own marketing team in your company, focused mainly on foreign clients.
I hope to be able to meet you personally to tell you more about your competences and experience, and to answer your questions.
Yours sincerely,
Jan Tomczyk
At the very bottom of the document, also add a clause to the cover letter (it is not mandatory if you are also sending a CV containing consent to the processing of personal data).
Find more designs here: Cover letter template and 50+ examples.
Also wondering how to write a cover letter in English? Check out our guides:
Do you also need to write your CV? In our wizard you will find modern patterns to fill in and practical advice. Create a resume in 5 minutes here .
See other templates, create CV and download PDF document here .
Frequently asked questions about a cover letter
Why are we writing a cover letter?
A cover letter will help you convince the recruiter that you are suitable for the position. Even the best CV template will not describe the candidate’s profile as much as 10-15 sentences. It does not matter whether you are writing a cover letter to the office or a manager’s cover letter. Even if it is not required by a job offer, it is always a good idea to include such a document in your application.
How to write the ending of the cover letter?
Each general template of a cover letter contains a paragraph in which the candidate expresses hope to be interviewed for the company (e.g. I hope to meet you during the interview and the opportunity to talk about more about my qualifications ). Be sure to end your cover letter with Sincerely or With Regards .
Like send a cover letter?
When sending an email with your CV, also include a cover letter. In the text of the message, inform that the document is attached . Adding a few words about yourself to the application sent in response to a job offer will look best in the form of a cover letter. Never write about your qualifications in the e-mail to the recruiter itself.
What arguments should be mentioned in the cover letter?
Include information that is not on your resume in your cover letter. You can write about why you are suitable for the position and list arguments that prove it. For example, a salesman’s cover letter should mention how you work with people, what you’ve improved on your store’s performance, or how you communicate with your customers.
Are you writing a cover letter and have additional questions? You can ask them in the comment below the article. We are happy to help you!
